Guest Coordination

Guest Podcast Coordinator

• Guest Scheduling – Create interview schedule, manage communication for guest availability, ensure guest recording prep & setup, and possibly do a 5-minute audio test with a guest.
• Coordination of production schedules and workflow across the client portfolio
• Update and maintain client-facing episode calendars for each show, including client-managed recording schedules
• Verify receipt of recorded audio from clients
• Generate and distribute transcripts for review and relay feedback to editors
• Assign work to and coordinate with audio editors and copywriters to ensure all deliverable deadlines are met
• Create episode-specific images and audiograms using pre-designed templates
• Act as final QA to ensure each episode meets the highest production standards
• Ensure that all podcast launch and episode release dates are met
• Proactively come up with ideas and strategies to bring efficiencies to our podcast production workflow process
• Guest management for a single weekly podcast
• Guest identification – Identify guests and create a multi-month interview calendar.
• Guest Scheduling – Create interview schedule, manage communication for guest availability, ensure guest recording prep & setup, and possibly do a 5-minute audio test with a guest.
• Host prep – Conduct guest research (background and current events) and create a guest dossier for the podcast host with guest research, including suggested questions.
• Podcast sponsorship coordination
• Conduct initial reach out and manage follow-up communication for sponsorship leads for several shows, working closely with CEO